Property Finder / Bayut lead routing
Portal emails and webhooks parsed the moment they land, the lead acknowledged on WhatsApp, and the right agent notified with the listing details attached.
See the solutionSmart-Flow automations · WhatsApp & CRM
Smart-Flow workflow automation for WhatsApp and your CRM.
Lead capture from portals, forms and ads into WhatsApp and your CRM — with instant replies, routing to the right person and automatic follow-ups on quiet leads. Plus the field-side flows: driver reporting and cash custody.
- Property Finder, Bayut, Meta and website forms
- Zoho, HubSpot, Salesforce or a sheet
- Follow-ups stop the moment a person replies
- Fixed price per project
What's included
Every lead answered, routed, logged and followed up.
Six flows we have built before. The first three are the standard sales set; the last three are for teams on the road.
Instant reply & lead qualification
An acknowledgement the moment a lead lands, then the qualifying questions — budget, area, timing — asked the way your best salesperson would, in the language the lead wrote in.
Follow-up sequences on quiet leads
Leads that go quiet get a polite nudge on a schedule you set. Sequences stop the moment someone replies, so nobody gets chased after they've answered.
Calendar booking & confirmations
Viewings, consultations and site visits booked against a live calendar, confirmed on WhatsApp and reminded before the slot.
Driver, route & delivery reporting
Drivers report by tapping, not calling. Deliveries, delays and proof of delivery land in one sheet or dashboard as the day runs.
See the solutionCash & stock custody controls
OTP handover, end-of-route reconciliation and same-day exception flags for van-sales and cash-collection teams.
See the solutionHow it works on your stack
Acknowledge first, qualify second, hand over cleanly.
The system's job is the first reply and the admin around it. The moment a person joins the conversation, the automation steps back.
The flow
- Portal / form / ad
- Instant reply
- Qualify
- Agent takes over
- Booked & logged
- Follow-up if quiet
Engineering decision. Acknowledge first, qualify second — the speed of the first reply is what saves a paid lead. Ambiguous intent escalates to a person instead of guessing, and every sequence halts the moment a human replies.
Connects to
- Property Finder
- Bayut
- Meta lead forms
- Website forms
- WhatsApp Business API
- Zoho
- HubSpot
- Salesforce
- Google Sheets
- Google Calendar
Through official APIs and webhooks. Nothing is replaced; your system of record stays the source of truth.
- 1Week 1
We list every place a lead comes from
Portals, forms, ads, walk-ins on WhatsApp — and who should get which, at what hours. You get a written scope and a fixed price.
You get: Scope + fixed quote
- 2Weeks 2–3
We wire the sources into WhatsApp and the CRM
Official APIs and webhooks on the way in; Zoho, HubSpot, Salesforce or a sheet on the way out. Every lead carries its source.
You get: Working flows on your stack
- 3Go-live
Agents stay in control
Routing rules, working hours and a clear handover point where the person takes the conversation. The system stops messaging when a human is in.
You get: Routing + handover rules
- 4Ongoing
Follow-ups and reporting run themselves
Quiet-lead nudges, a daily summary of what came in and who answered, and logs you can audit.
You get: Monitoring + full ownership
Want a rough scope before you talk to anyone? Try the estimatorFixed price per project, agreed after a free scoping conversation.
See it run
One lead, from WhatsApp to the CRM board.
A scripted walkthrough of the pattern: the assistant qualifies, drafts, and logs; the quote still waits for a person before it goes out.
Lead flow · walkthroughlive
WhatsApp assistant
AI assistant · online
Verified
The walkthrough starts when it scrolls into view.
AI
AI Processing
CRM Boardzoho · live
New Leads
Lead #1039 · Ahmed K.Called
Pool Maintenance
Lead #1040 · Fatima R.Quoted
Villa Cleaning
Waiting…
Follow Up
Lead #1041 · Omar S.Pending
Landscaping Quote
Empty
Ready
Waiting
Where it fits
The problems this service solves.
Solution pages describe one build end to end — the problem, the flow, the engineering decisions. Industry pages show the same patterns by sector.
Often combined with
- AI chatbots & agentsWhatsApp, web, Instagram and voice — English and Arabic.
- AI automationDocuments, invoices, quotations, reports — done by software.
- Websites that convertFast, bilingual Next.js sites built to produce enquiries.
- AI integration & consultingFind where AI pays off, then wire it into what you already run.
Questions
What owners ask about lead flows.
Short answers. If yours isn't here, send it on WhatsApp or use the contact form. You get a straight reply within one business day.
Yes — it is one of our most requested builds. We capture the lead emails or webhooks from Property Finder or Bayut, parse them the moment they land, acknowledge the lead on WhatsApp and route it to the right agent and your CRM board.